XRTech Information Exchange Policy

Introduction

This Information Exchange Policy outlines the guidelines and controls for the secure exchange of information, particularly video and MQTT data, within XRTech. The policy aims to ensure the confidentiality, integrity, and availability of data during transmission and sharing processes.

Purpose

The purpose of this policy is to:

• Define secure methods and controls for exchanging video and MQTT data.
• Promote responsible and compliant data exchange practices.
• Safeguard sensitive data against unauthorized access, breaches, or leaks during exchange.

Data Exchange Categories

Data exchange at XRTech will be categorized based on the level of data sensitivity and criticality:

• Internal Data Exchange: Exchange of data within the organization for operational purposes, including sharing data among departments and teams.
• External Data Exchange: Exchange of data with external parties, including clients, partners, vendors, and regulatory authorities.

Controls for Data Protection

Internal Data Exchange Controls

Secure Network Transmission: Internal data exchange will occur over secured networks, with encryption protocols (e.g., TLS) ensuring the confidentiality of data in transit.

Access Controls: Role-based access controls (RBAC) will restrict access to data on a need-to-know basis, ensuring that only authorized employees can exchange internal data.

Data Encryption: Sensitive internal data, such as video and MQTT data, will be encrypted during transmission and storage.

Authentication: Employees participating in internal data exchange will use secure authentication methods to verify their identities.

External Data Exchange Controls

Secure Communication Channels: External data exchange will occur via secure channels (e.g., SFTP, HTTPS) to protect data during transit.

Data Encryption: All video and MQTT data exchanged externally will be encrypted, and encryption standards will adhere to industry best practices.

Authorization and Access Management: External parties will be granted access to specific data based on authorized permissions. Data access will be monitored and audited.

Data Classification Labeling: Data exchanged externally will be properly labeled with its classification (e.g., confidential, highly confidential) to ensure external parties handle it appropriately.

Legal Agreements: Data exchange with external parties will be governed by legal agreements, including non-disclosure agreements (NDAs) and data processing agreements (DPAs) when applicable.

Regular Security Audits: Periodic security audits will be conducted to assess the security posture of external data exchange methods.

Employee Training and Awareness

All XRTech employees involved in data exchange activities will receive training on this policy and the specific controls associated with internal and external data exchange.

Policy Review and Updates

This Information Exchange Policy will be reviewed and updated as needed to reflect changes in technology, data handling practices, and business requirements.

Conclusion

XRTech is dedicated to the secure and compliant exchange of data, particularly video and MQTT data. This policy provides the necessary controls and guidelines to ensure data protection during internal and external exchange processes.